Executive Coordinator

Position Overview

Long Story Short Media is an award-winning creative production company, with global expertise in short film, live entertainment, digital media, and strategic communications.  Based in Washington DC, LSS is known for its high touch, high-quality work, and its culture of cultivating talent in a fast-growing and ever-evolving industry. 

We are seeking a full-time Executive Coordinator to the CEO to join the team in the Washington DC office. The person in this role will provide essential administrative and operational support to the CEO, helping drive the success of both day-to-day operations and long-term strategic goals. 

The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial. The ideal candidate understands the critical role they play and is driven to build and be a part of something they care about.

Responsibilities

• Anticipate and proactively address the needs of the CEO, building strong working relationships based on trust and understanding.

• Own, efficiently manage, and prioritize a high-volume, complex calendar, scheduling, and rescheduling meetings while considering dependencies, potential conflicts, and competing priorities.

• Provide dedicated, comprehensive administrative support to the CEO including domestic and international travel arrangements, timely and accurate expense reporting, and internal and external meeting preparation.

• Assist with creating and preparing meeting and presentation materials – slides, proposals, and decks using a variety of software platforms. 

• Facilitate efficient communication and collaboration between executives, clients, and internal teams.

• Contribute to a collaborative and inclusive team culture, leveraging emotional intelligence to build strong relationships.

• Thrive in a fast-paced environment, managing multiple priorities and meeting tight deadlines with resilience and adaptability.

• Organize information and track details for the CEO, and assist in prioritizing simultaneous needs.

• Assisting with research and special projects as needed.

• Plan and manage company events and support company culture.

Qualifications

• A minimum of 3 years of experience in an executive assistant or high-demand administrative role, ideally in a fast-paced or creative industry (e.g., production, events, entertainment, or media).

• Previous experience supporting C-suite executives and working across multiple teams is preferred. 

• Proven experience supporting senior executives

• Exceptional organizational and time management skills

• Strong attention to detail and problem-solving abilities

• Proven ability to prioritize tasks and manage multiple projects simultaneously

• Excellent written and verbal communication skills

• Advanced proficiency in Google Workspace, Microsoft Office Suite, and Canva

• Adobe Suite experience preferred

• Ability to maintain confidentiality and discretion

• Demonstrated ability to work effectively under pressure and meet tight deadlines

• Flexibility and adaptability to changing priorities

• A bachelor’s degree is strongly preferred

Attributes 

• Emotional intelligence and keen ability to “read the room”

• Attention to detail

• Joyful, curious, and able to pivot

• Loves to organize 

• Proven ability to keep teams focused and accountable 

• A natural inclination to support the needs of clients and colleagues.

Working Conditions

This is an in-office position. After-hours work as well as travel will be required occasionally. 

To Apply: 

Please send your resume and cover letter to jobs@lssmedia.com.

Long Story Short Media provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary Range 

$65K- $85K (commensurate with professional experience)